WELCOME AND THANK YOU for choosing to be a participant in The Calgary Outdoor Adventure & Travel Show.
Please take a moment to read the exhibitor manual which will provide you with all the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service-contractors time to provide you with the best possible rates & service.
The Show Office will be set up at The BMO Centre on Friday, March 28, 2025 at 9am, and management will be available to assist you for the duration of the Show.
Table of ContentS
- General Information (Location, Dates, & Times)
- Checklist
- Audiovisual
- Booth Accessory Packages
- Booth Cleaning
- Booth Installation Services
- Coupons
- Customs Broker
- Electrical
- Exhibitor Badges
- Food Sampling
- Free Passes
- Hotel
- Ice
- Insurance
- Loading Docks
- Move-in Instructions
- Move-out Instructions
- Parking
- Plumbing
- Rules & Regulations
- Shipping & Deliveries
- Show Decorator (Furniture & Display Rental)
- Show Guide Ad & Sponsorship Opportunities
- Signage Installation
- Telephone / Internet / WIFI
- Tents
- Vehicles on Show Floor
GENERAL INFORMATION
Show Location
Stampede Park, BMO Centre
Hall A1 & A2
20 Roundup Way SE,
Calgary, AB
T2G 2W1
Show Dates & Times
Saturday, March 29, 2025 | 10:00 am – 6:00 pm
Sunday, March 30, 2025 | 10:00 am – 5:00 pm
Exhibitor Move-in Times
Friday, March 28, 2025 | 9:00 am – 7:00 pm
Exhibitor Move-Out Dates & Times
Sunday, March 30, 2025 | 5:00 pm – 10:00 pm
Produced By
National Event Management
Suite #102
260 Town Centre Blvd.,
Markham ON
L3R 8H8
Tel: (905) 477-2677 or (800) 891-4859
Exhibitor Coordinator
Estelle Aliwalas
Tel: 905 477-2677 or (800) 891-4859 Ext 287
Email: estelle@nationalevent.com
CHECKLIST
Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts” please note booking deadlines.
AUDIO / VISUAL RENTALS
BOOKING DEADLINE: March 12, 2025
If you require audio visual equipment in your booth, you can order services directly from Encore. Please fill in and submit the below form to BMOcentresales@encoreglobal.com.
If you have any questions regarding rentals, equipment, or other services offered by Encore, please contact them via telephone number 1-888-287-3687 or visit their website at www.encore-can.com.
Please note, any orders placed 14 days prior to event day, may be subjected to late fees.
BOOTH ACCESSORY PACKAGES
BOOKING DEADLINE: February 28, 2025
An all-inclusive, booth accessory package is available which contains a draped booth, grey carpet, 1 black-skirted table (6 feet long x 30 inches high), 2 chairs, and an electrical outlet. One table will be included if your package is for a 10 x10 booth or larger. If you did not order at the time of booking and wish to have this package, please complete the order form below.
There are no substitutions to this package.
BOOTH CLEANING
ORDER DEADLINE: March 14, 2025
Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming please click the link below and login to your account to place your service order online.
If this is your first-time ordering from GES, you must create an account before you can place your first order. If you need assistance with our online ordering system, please contact the Exhibitor Services Centre through any of the details below:
GES
Tel: 1.800.636.8235
Email: exhibitorserviceswest@ges.com
BOOTH INSTALLATION & DISMANTLING
ORDER DEADLINE: March 14, 2025
Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.
Should you require assistance setting up or dismantling your booth, please click the link below and login to your account to place your service order online.
If this is your first-time ordering from GES, you must create an account before you can place your first order. If you need assistance with our online ordering system, please contact the Exhibitor Services Centre through any of the details below:
GES
Tel: 1.800.636.8235
Email: exhibitorserviceswest@ges.com
Coupons
Prior to the show we will email you an electronic discount coupon, so that your database of clients, friends and followers can purchase tickets at a discounted rate. Coupons are a valuable pre-show marketing tool that gives you added exposure and raises awareness to increase traffic to your booth. There is no limit to the amount of times that you may share with your database and social media network.
Customized E-Coupon
We would also like to offer a customized e-coupon that includes your logo for you to e-mail to your database and post to all of your social media channels to promote your presence at the show! Please complete the form below and upload a high-resolution logo in .jpeg, .eps, or .pdf format. The completed custom coupons will be distributed approximately 2-3 weeks before the show.
CUSTOMS BROKER
Cross Connect Customs & Logistics is our designated official customs broker to coordinate customs clearance of goods destined for The Outdoor Adventure & Travel Show. Please make sure you contact them at least one month prior to the event in order to arrange your custom needs.
If you have any questions please contact:
Cross Connect Customs & Logistics
Tel: 416-726-7229
Email: info@crossconnectcl.com
Electrical
BOOKING DEADLINE: March 13, 2025
If you require electrical your booth, please click the link below and login to your account to place your service order online.
When accessing the link, scroll down and click “Outdoor Adventure & Bike Show”
If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:
Calgary Stampede Exhibitor Services
Tel: (403) 261-0377
Email: exhibitorservices@calgarystampede.com
Exhibitor Badges
DEADLINE: March 14, 2025
We have implemented a new automatic badge system to simplify the request process. Exhibitors are provided with up to a maximum of 6 personalized name badges based on the size of your booth. Badges will be available for pick up at the Show Office during move-in and must be worn to gain admittance to the Show.
Visit the Exhibitor Registration Portal to register your booth staff for the Calgary Outdoor Adventure and Travel Show. You can visit this portal at any time to manage your company’s staff badges. You will need to enter your Access Code to manage your company’s account. Your Access Code will be emailed to the main contact from your company roughly 8 weeks before show date.
If you have not received your access code, please contact exhibitors@nationalevent.com and indicate OUTDOOR ADVENTURE & TRAVEL SHOW – CALGARY in your email request.
Food Sampling
APPLICATION DEADLINE: March 5, 2025
If you are planning on sampling food or beverage product in your booth, please note there are two necessary forms to complete. Please send a copy of your completed forms to estelle@nationalevent.com
Food samples are limited to a 2 oz. portion and beverage products of 2 oz. as well.
1. Please complete the below Food and Non-Alcoholic Beverage Sampling Application and send it to cskitchen@calgarystampede.com and estelle@nationalevent.com
FOOD AND NON-ALCOHOLIC BEVERAGE SAMPLING APPLICATION FORM
2. Please complete below the Special Event Vendor Notification required by Alberta Health Services. There is no fee involved.
SPECIAL EVENT VENDOR NOTIFICATION
If you are any of the following, you do not need to complete the above form but you must provide Show Management and Alberta Health Services required information. Please send required information to estelle@nationalevent.com
1. You are selling low-risk home prepared foods ONLY, as per the factsheet below. Please submit your home address, business name, contact information and foods being sold.
Note: Products must be prepackaged and labeled per below guidelines.
LOW RISK HOME-PREPARED FOOD FACT SHEET
2. You are a Type A mobile unit permitted in Alberta (i.e. a food truck, cart, or trailer) with an AHS decal (e.g. EDM-###; CGY-###…). Please supply your name, decal identification #, and a phone number/email address.
A public health inspector may contact you to further discuss food handling at the event.
HANDWASHING STATIONS
Exhibitors may be required by Alberta Health Services to have handwashing stations at your booth based on the type of food served and the level of processing/preparation at the special event.
SINK REQUIREMENTS FOR SPECIAL EVENTS
If you are required to have a handwashing station in your booth, your handwashing stations must be supplied with liquid soap and single-use towels in suitable dispensers and be readily accessible to all food handlers. Washroom sinks cannot be used for food handling handwashing purposes
Please ensure you are complying with the guidelines listed within the application. If you do not complete the required forms and do not comply with the guidelines, your booth could be closed down if an inspector comes to the show.
ALBERTA HEALTH SERVICES INFORMATION PACKAGE
It is recommended that all food handlers successfully complete the Alberta Food Safety Basics for Special Events course. This course is FREE and is available on the AHS EPH website ahs.ca/ephed.
If you have any questions, please contact Alberta Health Services at 1-833-476-4743 or submit a request online at ahs.ca/eph.
FREE PASSES
Free Admission Passes
Prior to the show, 10 free admission passes will be mailed to the shipping address provided on your contract. These passes may be used to invite your clients or special guests to the show. Physical passes are not to be handed out on site unless you are leaving them at the Will Call desk for pick-up. Please email your sales representative if you would like to provide an alternate mailing address for the tickets.
Promo Code
We will also be e-mailing you a unique promo code that is valid for 5 free ticket registrations to share with people you would like to digitally invite as special guests.
Hotel
HotelPlanner is one of the world’s top providers of individual, group and corporate travel bookings, specializing in unique “Closed User Group” discount rates.
Book your hotel stay for the show through HotelPlanner.com. Click HERE for the best rates available.
Calgary Outdoor Adventure Show Link
Or
BOOKING DEADLINE: March 7, 2025
Rooms and discounted rate will only be held until the specified date. Rooms will then be subject to availability at prevailing rates.
We have obtained a group rate of $159.00 + taxes for single or double occupancy at Calgary Marriott Downtown Hotel.
Calgary Marriott Downtown is located at:
110 9th Avenue SE
Calgary AB
T2G 5A6
Reservations may be made by Booking Online Here
To receive this rate you must mention that you are with The Outdoor Adventure & Travel Show and Alberta Bike Show when booking. Rates cannot be changed at check-in/check-out times if you fail to identify your affiliation at the time of booking.
Ice
BOOKING DEADLINE: March 13, 2025
If you require ice in your booth, please click the link below and login to your account to place your service order online.
When accessing the link, scroll down and click “Outdoor Adventure & Bike Show”
If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:
Calgary Stampede Exhibitor Services
Tel: (403) 261-0377
Email: exhibitorservices@calgarystampede.com
Insurance
Insurance for booth/show
Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.
Transportation Insurance
Show Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.
Liability
Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.
Insurance Supplier
If you do not already have insurance for the show, you may contact:
Exhibitor Insurance
Phone: 905-695-2971
Toll Free: 1-866-836-9066
info@exhibitorinsurance.com
Exhibitor Insurance Brokers.com is offering a special price for the show at $175 + taxes. Please click on the link here to access their form:
ONLINE EXHIBITOR INSURANCE
If you prefer, you may also fill out the form below and send to info@exhibitorinsurance.com.
Loading Docks
For Dock level unloading, access is located on the north side of the building at. If you do not require dock level you may use the doors on the South side.
Dollies and a pump truck will be available for your use. If you require a forklift to move material from the dock to your booth, a forklift will be available to you. However, if you have excessive forklift requirements please contact Estelle Aliwalas (estelle@nationalevent.com) to discuss your needs as a charge may apply.
Move-in Instructions
Move-in Times | Friday, March 28, 2025 | 9:00 am – 7:00 pm
* SPECIFIC MOVE-IN HOURS – Information regarding Voyage Control bookings will be sent out closer to the show. *
- All exhibitors must officially register before setting up. Please come to the show office and staff will direct you to your booth.
- All exhibits must be set up by 8:00 pm Friday. Exhibitors will not be permitted to set up during show hours.
- The aisle carpet will be in place Saturday morning. Dollies and carts WILL NOT be permitted on the carpet.
Hand-carried items only may be brought in on Saturday. - Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.
Move-out Instructions
Move-out Times | Sunday, March 30, 2025 | 5:00 pm – 10:00 pm
* SPECIFIC MOVE-OUT HOURS – Information regarding Voyage Control bookings will be sent out closer to the show. *
Please note that move-out will begin once the show has closed, the aisles are cleared and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so.
Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited. A fee will be charged if you move out early, as there are attendees still in the hall who have paid to attend the show.
All material must be removed by 10:00 pm
Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked up or refused by carriers. Should this occur, you will be responsible for any charges incurred.
Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to
prevent pilferage.
Parking
The venue will no longer be offering Exhibitors discounted parking in advance, instead the venue recommends using the closest parking lot 3 which will have a discounted rate of $11/day. Regular Parking at Stampede Park is $18/day.
The Calgary Stampede has switched over to the city run Park Plus system. This means that instead of parking gates with an attendant at them to access the park, Exhibitors are now able to freely drive onto Stampede Park and purchase parking passes at one of the pay stations located throughout the parking lots.
Visitor Entrance Address (Closest to Halls A1 & A2 Entrance Doors):
1912 Flores Ladue Parade SE, Calgary
Plumbing
BOOKING DEADLINE: March 13, 2025
If you require plumbing equipment in your booth, please click the link below and login to your account to place your service order online.
When accessing the link, scroll down and click “Outdoor Adventure & Bike Show”
If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:
Calgary Stampede Exhibitor Services
Tel: (403) 261-0377
Email: exhibitorservices@calgarystampede.com
Rules & Regulations
Booth Display & Restrictions
Diagram #1: Sample of the drape provided for your booth Diagram #2: Sample of display allowance
Booth Display & Restrictions
- Diagram#1 shows the drapes that are provided as a part of your booth cost.
- Diagram#2 shows the allowed clearance for displays, banners, and products within your booth.
- No exhibit may exceed a maximum height of 8 ft.
- Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
- The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
- Any exceptions to this must have pre-approval from Estelle Aliwalas (estelle@nationalevent.com).
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
Signage
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.
Carpet or Flooring
Carpet or Flooring is mandatory for all exhibits. You can use the show decorator below or you are welcome to bring in your own at your own cost. See Tape Restrictions below.
Tape (Floor, Wall, and Carpet Damage)
It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.
Here are the models of two-faced tapes that are authorized by the facility.
- Polyken 105c LPDE
- Scapa 274004
- DC W002A
If you bring your own carpet, you must adhere to the above Tape Restrictions. If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.
Restrictions for Booth Installation
Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.
Demonstrations/Distributions
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.
Fire Regulations
All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Estelle Aliwalas (estelle@nationalevent.com).
Animals in the Show
The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception. Please contact Estelle Aliwalas (estelle@nationalevent.com) regarding approval and the necessary forms.
Helium Balloons
Helium balloons are prohibited in most venues. There is a large retrieval fee, charged to the exhibitor, when balloons are lost. Please contact Estelle Aliwalas (estelle@nationalevent.com) if you wish to use helium balloons in your display.
Mechanical Conveyances
Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.
Non-Compliance
National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.
SHIPPING & DELIVERIES TO THE SHOW
Shipping Direct to Show: March 28, 2025
PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact Estelle Aliwalas (estelle@nationalevent.com) as charges may apply.
Please address shipments to:
Exhibitor Name, Booth #
c/o THE OUTDOOR ADVENTURE SHOW & AB BIKE SHOW
STAMPEDE PARK, BMO CENTRE – HALL A1 & A2
20 ROUNDUP WAY S.E.,
CALGARY AB, T2G 2W1
The most cost-effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier;
Cross Connect Customs & Logistics
Tel: 416-726-7229
Email: info@crossconnectcl.com
TRANSPORTATION AND CUSTOMS FORMS
Pre-Show Shipping
If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the Show and deliver them to the show on move-in day.
Please address Advance Warehouse Shipments to:
Exhibitor Name, Booth #
c/o THE OUTDOOR ADVENTURE SHOW & AB BIKE SHOW
ABF FREIGHT
235077 WRANGLER DRIVE
CALGARY AB, T1X 0K3
To request a quote, please complete the below order form and email to:
Cross Connect Customs & Logistics
Tel: 416-726-7229
Email: info@crossconnectcl.com
TRANSPORTATION AND CUSTOMS FORMS
Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.
Please Note: You may choose to use another carrier however, keep in mind that not all carriers deliver and pick up during our scheduled move in/move out times.
Show Decorator (Furniture & Display Rental)
BOOKING DEADLINE: March 14, 2025
8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from the Show Decorator:
Show Colours
- Booth Drapes : Blue
- Aisle Carpet : Green
Carpet or Flooring is mandatory for all exhibits. Your booth space does not include carpet, tables or chairs. You can rent these items from the show decorator or you are welcome to bring in your own. See Tape Restrictions in the Rules & Regulations section.
To place an order with the Show Decorator, please click the link below.
If this is your first-time ordering from GES, you must create an account before you can place your first order. If you need assistance with our online ordering system, please contact the Exhibitor Services Centre through any of the details below:
GES
Tel: 1.800.636.8235
Email: exhibitorserviceswest@ges.com
Show Guide Ad & Sponsorship Opportunities
There are a number of ways to increase your brand awareness at our shows. Additional ad space is available in our Show Guides that are distributed to attendees and sponsorship recognition includes show guide space, on-site signage, & online presence. Speak to your sales rep for more information.
Signage Installation
(HANGING OF BANNERS / RIGGING)
BOOKING DEADLINE: March 12, 2025
Important Note: All banners hung from the ceiling must have Show Management approval.
If you require the hanging of banners from the ceiling and/or rigging of equipment in your booth, you can order services directly from Encore.
If you have any questions regarding rentals, equipment, or other services offered by Encore, please contact them via telephone number 1-888-287-3687 or visit their website at www.encore-can.com
Please note, any orders placed 14 days prior to event day, may be subjected to late fees.
Telephone / Internet / WIFI
BOOKING DEADLINE: March 13, 2025
Please Note: This venue has paid WIFI only.
If you require Telephone/ Internet/ or WIFI equipment in your booth, please click the link below and login to your account to place your service order online.
When accessing the link, scroll down and click “Outdoor Adventure & Bike Show”
If this is your first-time ordering from Calgary Stampede Event Services, you must Add a New User Account before you can place your first order. If you need assistance with the online ordering system, please contact:
Calgary Stampede Exhibitor Services
Tel: (403) 261-0377
Email: exhibitorservices@calgarystampede.com
Tent
DEADLINE: February 21, 2025
All exhibitors planning to use any type of tent or structure in their exhibits are to contact Show Management for approval.
If you are planning to have tent or canopy in your booth please fill out the form below to notify Show Management.
TENT INFORMATION FORM
*Note: Approval for all tents are subject to the fire marshal onsite. Please note the Calgary Stampede has strict fire rules regarding any structures. All displays or exhibited materials must be fireproof to conform to Federal, Provincial, and City Fire Laws. Please review guidelines below;
- A structure, enclosure or shelter constructed of fabric or pliable material supported by any manner other than air or the contents it protects and is open without sidewalls or drop on at least three sides.
- Tents, canopies and/ or other structures inside a building shall not be constructed with any roof, ceiling or other obstruction larger than (300ft)
- Booths that include tents, canopies and/or other structures inside a building having between (9.3m/ 30ft) and (27m/ 88ft) of roof, ceiling and/or other obstruction with a source of ignition shall be provided with a listed single smoke alarm plus a 2A-10BC fire extinguisher within.
- Tents and canopies must be approved for indoor use and have permanently attached label indicating conformance to CAN/ULC-S109 “Flame Tests of Flame-Resistant Fabrics and Films)
- Minimum of 3m/ 9ft separation is required between each 27m/88ft aggregate of tents, canopies and/or other structures on all sides. An aggregate area exceeding 27m/ 88ft shall no be permitted
- Any tents or groups of tents may not exceed 300 square feet. Ex 1 tent 30ft x 10ft, or 3 tents 10ft x 10ft
- Any tent or group of tents between 100 and 300 square feet require a smoke detector. Any tent with an ignition source requires a fire extinguisher. In a group of 3, smoke detector should be placed in middle tent.
- Tents or groups of tents at 300 square feet require a 3m perimeter on all sides
- All Tents and canopies must be approved for indoor use, and have a label indicating it is in accordance with CAN/ULC-S109 “Flame Tests of Flame Resistant Fabrics and Films”
A walk-through inspection will be conducted at move-in/set up period and any deficiencies notes shall be correct immediately or within the time frame agreed upon. Once the event has opened, daily visits by CFD Fire SCO may be conducted.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code, please contact estelle@nationalevent.com
Vehicles on Show Floor
DEADLINE: March 5, 2025
All vehicles must abide by the arrival and departure schedules and procedures established by Show Management. Please complete the form below and send to Estelle Aliwalas (estelle@nationalevent.com) for approval and to arrange arrival time if you want to display a vehicle.
When motorized vehicles are approved for use, a protective sheet of visqueen, tarpaulin or comparable material may be required to eliminate damages from leaks of gas, oil, etc., at the exhibitor’s expense.
– The batteries shall be disconnected.
– Fuel in the fuel tanks shall not exceed one-fourth (1/4) of tank capacity or 5 gallons (19 L), whichever is less. Fuel tanks will be inspected for leaks.
– Fuel tanks shall be closed and sealed.
– Vehicles or equipment shall not be fueled or de-fueled inside the building.
– The location of vehicles or equipment shall not obstruct means of egress.
– Fuel storage. Fuel for vehicles or equipment shall be stored in approved containers in an approved location outside of the structure.
– Refueling shall be performed outside.
– Fuel spills shall be cleaned up immediately.
– When a compressed natural gas (CNG) or liquefied petroleum gas (LP) powered vehicle is parked inside a place of assembly, all the following conditions shall be met:
- The quarter-turn shutoff valve or other shutoff valve on the outlet of the CNG or LP-gas container shall be closed and the engine shall be operated until it stops. Valves shall remain closed while the vehicle is in-doors.
- The hot lead of the battery shall be disconnected.
- Dual-fuel vehicles equipped to operate on gasoline and CNG or LP-gas shall comply with this section and Sections 2414.2 through 2414.5.3 for gasoline-powered vehicles.
Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.
Exhibitors must provide a set of keys, the contact name, and phone number of the person responsible to remove the vehicle(s) to Show Management.